Submit KU News

KU News Service can help you reach the news media in two important ways. We promote KU discoveries, and we distribute submitted news releases to the media.

Promote KU Discoveries

KU News Public Affairs Officers are veteran news writers who help faculty tell the story of their research and scholarship, both ongoing and completed. If you have a story to share, contact your Public Affairs Officer, or email kunews@ku.edu.

Distribute Submitted News Releases

Working with school and unit communicators and other KU staff members, we distribute submitted news releases about:

  • Upcoming public events, exhibits, etc.
  • Important staff changes
  • New programs
  • Changes in existing programs
  • Awards, achievements, and appointments
  • Community outreach efforts
  • Exceptional students, faculty, and staff
  • Unique programs, skills, achievements, etc.

Submitting Contributed Content

To submit such news releases, use KU's online content management system. If you need access to the content management system, your unit’s IT contact can help you set it up. As soon as you know a release will be coming, please email kunews@ku.edu so we can get it on the schedule. When the content is ready, please submit no later than noon the day before it’s scheduled to run. If you have any questions, contact Assistant Director Christy Little at kunews@ku.edu.

Tips for Writing News Releases

  • Keep releases short.
  • Write clearly, addressing who, what, where, why and when in the first two paragraphs.
  • Identify a contact person (with a daytime phone number) who can answer questions.
  • Date the release and include whether the material is for immediate use or for release at a later date.
  • Use Associated Press style, and consult the KU Style Guide for university-specific style.

Common News Release Mistakes

  • Providing insufficient and inaccurate information. To be useful, releases must be complete, correct, and specific.
  • Omission of the name and phone number of someone editors can contact with questions.
  • Writing releases that are too long.
  • Submitting a release too late.

Using Artificial Intelligence

All news stories, articles, and other content created by KU must be truthful, verified and of high quality adhering to journalistic standards. AI may be helpful in idea generation, copyediting, formatting or similar tasks. AI must not be used to entirely or significantly write stories. All facts and other objective information sourced using AI must be confirmed by a capable KU employee.

Quotes for KU News stories should never be generated by AI.

If AI is used at any point in the creative process, the final deliverable must be reviewed by a KU employee and must meet all KU standards, guidelines and policies as well as applicable regulations and laws. It is the responsibility of the person/s creating the news story to make sure standards are met. Please also review the AI use in KU marketing and communications guidelines .

Note that KU News Service is following Associated Press guidelines around artificial intelligence as they evolve. As such, KU News may make changes to stories and art to conform to those guidelines for external media partners.

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